Item Configurator Assistant

Easily configure items, prevent duplication, standardize product data, and streamline item setup — all within Microsoft Teams.

Managing item master data is often a complex task for manufacturing and product-driven organizations. With multiple teams involved and numerous attributes to capture, it's easy for errors, inconsistencies, and duplicate records to creep in. The Item Configuration Assistant helps streamline this process through a guided conversational bot built into Microsoft Teams.

Instead of navigating through spreadsheets or complex ERP screens, users interact with the assistant directly in Teams using simple, structured prompts. The bot collects key item attributes step-by-step, ensuring consistency and completeness at every stage. This not only improves the speed of item setup but also reduces the chances of conflicting or duplicate entries.

All configured item data is stored centrally in an Excel file hosted securely on Azure Blob Storage, creating a single source of truth that can be accessed and updated as needed. The output is integration-ready, enabling easy handoff to downstream systems like ERP platforms or other business applications. At any time, users can request the latest version of the file directly from the bot, keeping everyone aligned with the most recent data.

· Step-by-Step Item Configuration:

Users provide key item specifications through a simple, guided conversational flow within Microsoft Teams.

· Duplicate Item Description Detection:

The bot checks new item descriptions against existing records to help prevent duplication and maintain data integrity.

· Centralized Data Management:

Item configurations from all users within a tenant are consolidated into a single Excel file securely hosted on Azure Blob Storage, ensuring consistent and reliable data storage.

· Excel Data Retrieval via Bot:

Users can request and download the latest version of the item configuration file directly from the bot.

· Integration-Ready Output:

The Excel file is formatted to enable seamless integration with downstream systems such as ERP platforms and other business applications.

· Platform and Deployment:

Built on the Microsoft Bot Framework and deployed directly within Microsoft Teams, providing users with a native conversational experience.

· Data Storage:

Utilizes Azure Blob Storage for secure, scalable storage of the centralized Excel file containing item configurations.

· Extensibility:

Architected to support integration with downstream systems to automate workflows and data synchronization.

· Security and Scalability:

Built on Azure’s robust cloud infrastructure to ensure compliance, data protection, and reliable performance at scale.

The Item Configuration Assistant simplifies and standardizes item configuration within Microsoft Teams, reducing errors and duplication through an easy conversational interface. By securely centralizing data in Azure Blob Storage and enabling seamless integration with downstream systems, it helps organizations maintain clean, reliable product information while improving collaboration across teams.