Enterprise Asset Management - EAM / CMMS
Discover how a powerful CMMS/EAM solution integrated with Dynamics 365 Business Central can revolutionize maintenance management.
A Computerized Maintenance Management System (CMMS) / Enterprise Asset Management Software (EAM) / Tool Maintenance system enables asset-intensive organizations to digitally manage their maintenance activities. It helps plan, track, measure, and optimize maintenance while logging repairs, tracking parts and resources, monitoring costs, and managing workflows.
The software's features enhance overall productivity while reducing costs, procurement needs, risks, compliance issues, and asset disposal expenses.
The CMMS solution maximizes asset availability and uptime through preventive and calibration maintenance plans. These plans can be scheduled based on time or usage frequency. The system generates work orders for both planned maintenance and unexpected repairs.
Features
- Asset registration and tracking with detailed classification and hierarchies
- Fixed asset and machine center assignment to assets
- Enhanced role center/dashboard with cues, fact boxes, maintenance KPIs, tasks, and MIS reports
- Asset KPIs displayed in dashboard: MTTR, MTBF, MTTF, failure rate, reliability, repair rate, availability, total time, uptime, downtime/repair time, and planned vs. unplanned work order analysis
- Maintenance Plan tracker that simulates annual preventive and calibration maintenance plans for all assets, showing asset details, plan numbers, frequencies, and next maintenance due dates with monthly counts—helping plan resources and track delayed schedules
- Comprehensive maintenance planning for preventive, calibration, and corrective maintenance
- Flexible maintenance scheduling based on calendar or usage frequency
- Work order management system covering preventive, calibration, planned corrective, and unplanned maintenance
- Production system alerts for maintenance schedule conflicts
- Precise maintenance budget planning with individual asset cost allocation for spares, resources, and AMC
- Inventory management with material planning based on usage history and upcoming maintenance
- Resource management system for tracking estimated and actual hours in work orders
- Maintenance cost tracking with multiple filter options (type, vendor, time, location, team)
- Cost variance analysis comparing estimated vs. actual expenses for spares, resources, and AMC
- Standardized checklists, specifications, calibration parameters, and maintenance norms
- Work request system for planned and unplanned maintenance services
- Work permit system integrated with work orders
- Schedule and dispatch worksheet for planning start dates and resource allocation
- Defect and failure reporting with analysis capabilities
- Comprehensive tracking of costs, status, history, and downtime
- Spare parts requirement planning for scheduled maintenance
- Purchase order and invoice generation for vendor work orders
Benefits
- Asset Management - Maintains a centralized database of comprehensive asset and equipment information while monitoring and analyzing machine performance history through detailed metrics and reports. Using advanced analytics, the system evaluates equipment failure risks, helping organizations proactively identify and address issues to minimize or eliminate downtime and its operational and financial impact.
- Reduces Downtime - Minimizes equipment downtime through real-time status monitoring and maintenance history tracking, including key metrics like Mean-Time-To-Repair (MTTR) and Mean-Time-Between-Failures (MTBF). The system optimizes maintenance schedules by automatically detecting and resolving conflicts with production orders, ensuring an ideal balance between equipment maintenance and operational efficiency.
Conclusion
Implementing a Computerized Maintenance Management System (CMMS) or Enterprise Asset Management (EAM) solution integrated with Dynamics 365 Business Central empowers organizations to shift from reactive to proactive maintenance. With its robust set of features - from asset tracking and preventive maintenance planning to cost control and KPI monitoring - this solution not only enhances operational efficiency but also extends asset life and minimizes unplanned downtime.
By centralizing maintenance data, automating work order processes, and enabling data-driven decision-making, businesses can reduce maintenance costs, ensure regulatory compliance, and improve overall equipment reliability. For asset-intensive organizations aiming to maximize uptime and optimize resource utilization, a CMMS/EAM system is no longer optional - it’s a strategic imperative.